Blog:
How AI is reshaping Building Information Management

In the UK, an estimated 80% of buildings that exist today will still be occupied in 2050. Yet, for asset owners and facilities managers, accessing accurate, structured and reliable building information remains a major challenge. Legacy documents are often locked away in unsearchable PDFs, making it difficult to locate critical information for maintenance, safety, compliance and strategic planning.

Even with the adoption of digital platforms, much of this information remains fragmented and difficult to interrogate. This leads to costly inefficiencies from unnecessary site visits and repeated surveys to missed compliance deadlines and manual audits. But what if Artificial Intelligence (AI) could change that?

A new era of building intelligence

The real issue isn’t that legacy asset data is digital, it’s more that it’s disorganised. With documents buried under generic file names or saved in the wrong places, facilities teams are stuck sifting through endless folders to find answers.

That’s where AI comes in!

Glider’s new AI-powered capabilities allow organisations to migrate, structure and search their building information faster and smarter than ever before. Using machine learning, natural language processing and intelligent data models, AI can now transform outdated document archives into a single, searchable source of truth.

Organise, search and act instantly

This isn’t just another document management tool. It’s a significant step forward in how asset owners can interact with their building information.

With AI-powered document migration and deep search working together, Glider enables you to:

• Rename documents intelligently
  AI applies your naming conventions while retaining original names for audit trails.
• Organise data automatically
  Files are moved to their correct locations and linked to the right assets.
• Extract key information
  The system scans documents for asset metadata, dates, hand-written notes and more to make them more searchable
• Deliver confidence scores
  Know how accurate the extracted information is before acting on it.
• Find instant answers in one click
  Ask plain-language questions like “Where is my latest fire safety report?” or “Which boilers were last serviced?” and receive one clear answer, complete with citations.

From searching to knowing

Compliance isn’t just about having documents, it’s about being able to prove that you’ve got the right information and that it’s up to date. With AI-powered search, estate teams no longer have to guess where to look. They can ask a simple question and get the information they need in seconds.

Whether you need to prepare a Building Safety Case or identify fire risks across your estate, AI search makes it faster and easier to get the facts and also uncover what might be missing.

Saving time, money and reputation

For asset owners managing large estates, these new AI capabilities provide a step change in performance.

Rather than dedicating months (or even years) to manually sorting or second-guessing compliance risks, teams can now:

• Find the right document instantly
• Validate the latest version
• Identify missing or outdated files
• Answer audit questions on demand
• Support strategic decisions with better data

All without the cost or complexity of manual data migration.

Digital transformation for the whole estate

True digital transformation in the built environment must include the millions of existing buildings that are still in use today. Glider’s AI capabilities are designed to help asset owners structure legacy data and make it searchable. This isn’t just for convenience, but for safety, compliance and sustainability.

With regulatory pressure increasing, from the Building Safety Act to net zero goals, the cost of not knowing is simply too high.

What’s next?

Glider’s AI-powered building information management is coming soon! Whether you’re starting with legacy data or looking to enhance your current digital estate, this technology makes it possible to manage your building information with confidence, speed and insight.

If you want to stop searching and start finding, get in touch today to see it in action for yourself.