Information management is crucial in facilitating the smooth operation of buildings. However, collecting, storing and distributing this information can be a daunting challenge, particularly for established built assets. Often this is something that is started but never completed, and it’s only when there is a serious incident where the necessary information isn’t available that this becomes a priority. Sound familiar? You’re not alone.
By outlining your requirements and putting together a case for information management, you can ensure that the right people have the right information at the right time enabling them to make the right decisions.
If you want good results, you need good information. The introduction of Building Information Modelling (BIM) during the construction phase has helped to standardise the way that built environment data and information is created, stored and managed. For asset owners and operators, information management is best achieved through the use of an information management platform that can provide a common data structure, protocols and automated systems.
Information management platforms and emerging standards driven processes can help with:
Start with compliance
When embarking on a new information management programme start by looking at what information you have currently. Review your Exchange Information Requirements (EIR) to check whether you are already collecting information that helps you to comply with the Building Safety Act.
A lot of the components in the building will be providing essential information about how efficiently it is operating using sensors. They can be fitted in new buildings or during a refurbishment project and can tell you when they need maintenance.
Data driven estate planning
With working behaviours changing and evolving since covid and more people working from home, data can provide essential insights into how a building is building utilised.
Often this is considered too late to be designed into a project successfully, but the information requirements should be collected as early as possible to ensure that smart building technology matches the user (occupier) experience. Putting together user stories will help to understand what you want from the building and how the FM team will use it.
Machine learning can be used to simplify a process and apply some logic to do a job quicker for you. For example, it can interrogate your documents and look for a title, and a signature, and then rename the doc accordingly.
There are some great examples of these technologies being used across building projects and all of them are underpinned by good information.
How do you get there?
Tick them off one at a time and work through any challenges. We’ve put together the Information Value Chain which helps to break down the process into five steps.
If you’d like to find out more, take a look at our on-demand webinar ‘The case for Information Management’.
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